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Overview of Outlook Window

The Outlook window consists of the following items:

  • Quick Access toolbar
  • Name Bar
  • Ribbon
  • Backstage (File)
  • Navigation Pane
  • Status Bar
  • To-do pane/bar
  • Main window
  • Reading Pane
  • People Pane
  • Various Modules

The following describes the purpose of each of these items:

  • Quick Access toolbar
    • The Quick Access Toolbar is located on the title bar (right at the top next to the edge of your screen).
    • By default, it contains a few buttons that you might want to use frequently.
    • You can add more buttons by clicking the more button beside the Quick Access Toolbar.
  • Name Bar
    • This shows the name of the Outlook PST file you are using, the name of the program (Outlook in this case), and the size and close icons.
  • Ribbon
    • A new graphical layout displaying a list of available features and tools. The Ribbon contains several tabs organized based on what you are doing. Common buttons are grouped together. When referring to a button, the name of the tab is stated first, followed by the name of the group, then finally the button. For example, the Home tab, Respond group, Reply button.
  • Backstage (File)
    • The File tab displays the backstage, a set of commands that were previously accessed from the File menu. It takes up the entire Outlook Window, and lets you perform the following background and printing tasks:
      • Save as a different name
      • Get information about a pst file
      • Use cleanup tools
      • Manage rules and alerts
      • Open and import various files and items
      • Print
      • Get help
      • Set options
      • Exit
  • Navigation Pane
    • Helps you move between modules
    • Shows list of folders
  • Status Bar
    • A great place to look should Outlook seem to be running slow. Displays information about objects that you have selected, such as the number of messages in a folder. Also shows progress of send receive. To add items, right click on the status bar for a list, and select those items you want to display.
  • To-do pane/bar
    • Displays a calendar (days with appointments are bolded), a list of upcoming appointments, and a list of to-do and flagged items.
  • Main window
    • Displays the list of items in the selected module or folder.
  • Reading Pane
    • Displays the contents of the list item selected.
  • People Pane
    • Displays information about those the message was sent from and sent to. Information includes their contact data if you have it in your contacts folder.
  • Various Modules
    • Mail, Calendar, Contacts, Tasks, Notes, Journal, Folders

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